2021 Spring ACMS Poster Symposium

Call for Scientific Posters

2021 ACMS Poster Symposium

April 27, 2021 – North Florida Regional Medical Center
Poster Submittal Deadline:  March 15, 2021

Sponsored by:

Submit your 2021 Poster

The Alachua County Medical Society invites all Residents, Medical Students and Fellows to submit a scientific poster at the 4th Annual ACMS Poster Symposium. The symposium is divided into two categories (Basic Research and Clinical Case Reports) and provides young physicians with an opportunity to network and share their significant research and clinical work with colleagues, professors and peers. 

Poster Presentation Guidelines

General Poster Symposium Categories: Basic Research and Clinical Case Report

Platform Presentation: 50 Projects with the highest scores in advanced judging will be invited to present their posters at the 2021 ACMS Poster Symposium event on Tuesday evening, April 27th from 6:00pm to 8:00pm. At the competition, onsite judges will review and score the posters, selecting the three highest scoring posters to be awarded at the ACMS Annual Meeting in May 11, 2021.

Rules for Submission of Posters:

  • Presenting author(s) must be a resident, fellow or medical student in Alachua County. 
  • Posters must be emailed to acmsassist@acms.net or submitted online at acms.net (under Events) no later than March 15th, 2021 (NO EXCEPTIONS).
  • Presenting author(s) MUST be able to attend and present at the Symposium on Tuesday evening, April 27, 2021.
  • Applicants are limited to ONE poster submission per author.
  • Each author may present ONE poster only at the April 27th presentation
  • Download templates for your poster at ePosterBoards.com. The presentation should be presented on a single poster. The project must be printed on paper and mounted on poster board for the April Symposium presentation.
  • The poster upload deadline is March 15th, 2021.
  • Save your file using the naming convention lastname.firstname.
  • We will only accept landscape presentations. Set page dimensions at 40.97” x 23.04”, which is a 16:9 ratio.
  • The night of the Symposium, your presentation should be no longer than 10 minutes, leaving time for Q&A with the judges.
  • Judging for the general poster competition will take place between 6:00 pm and 7:30 pm.
  • Length should be 1 page of content.
  • Limit your e-poster file size to 100 MBs or fewer.

Content and Ethical Considerations: Posters are intended to convey a scientific result and may not contain advertisements for commercial interests, products or services. Volunteer physician members of the ACMS will make final decisions about eligibility. The ACMS reserves the right to deny any application that, in the opinion of the reviewers, is deemed promotional, commercial or unethical.  All posters must be approved by their participating medical facility prior to submission (UF Health, UCF or North Florida Regional Medical Center).

The three highest scoring projects will each receive a $500 scholarship from the ACMS and be automatically accepted into the Florida Medical Association 2021 David Paulus Poster Symposium in Orlando Florida, Summer Meeting 2021. To qualify for prizes: author must upload poster by March 1st for advance judging AND be available to present the poster on Tuesday, April 27th during the General Poster Competition at North Florida Regional Medical Center from 6:00 – 8:00pm. The winners will be announced at the end of the evening on April 27th. All Poster Presenters are invited to attend the General Poster Competition event on April 27th. A formal presentation of the awards will be presented to the top three posters at the May 11th ACMS Annual Awards Meeting Dinner. The three winners must also submit their posters in E-format for the FMA poster competition to be held in August 2021, in Orlando, Florida.

Advanced judging: Eligible presentations will be reviewed by a team of Judges based on the following CRITERIA:

  • Project/case report design and methods: Project/clinical vignette is clearly designed; scientific/clinical procedures are appropriate and well organized; Author uses a logical scientific method and appropriate methodology/relevant history, physicals, and complementary studies are included; Presenter exhibits a good understanding of the methods used/case report.
  • Data: Effort has been made to identify all significant variables affecting the experimental results/case report, and those variables not manipulated as part the experimental design have been controlled or there is an organized and logical algorithm of case presentation; Clinical topic is interesting and relevant to scientific knowledge; Data is presented in a clear and understandable manner with an effort to eliminate bias.
  • Discussion/Conclusion: The effect of experimental error was estimated and considered when drawing the discussion/conclusion or the discussion/conclusion are relevant and pertinent to the case; Potential pitfalls and limitations of the project/case have been addressed; The discussion and conclusion use relevant sources to compare and contrast the information that exists in literature; the conclusion is consistent with the date and/or observations/case.
  • Organization/Visual Presentation: Visuals are easy to read and logically organized; Grammar and syntax are correct.

On-site Judging: In addition to the above criteria, poster presenters will be available for questions on the night of the symposium and will be evaluated based on the author’s ability to achieve the following:

  • Explain the project/case report concisely
  • Clarify the relevance of the project/case
  • Answer questions thoroughly

Competition Poster Specifications: Physical Poster size for NFRMC presentation: 41 inches x 23 inches or a maximum of 36×48”. All posters must be mounted on foam core at the NFRMC presentation.

If the poster is to advance to the FMA State competition, the size must be 40.97” x 23.04” to be submitted electronically. See guidelines below.

E-Poster formatting Guidelines: (for highest scoring posters that are selected to present at the FMA meeting)

  • Slide/e-poster size: 40.97 inches by 23.04 inches. Presentation slides should be set to this size, which is a 16:9 ratio at 1080p resolution (1920×1080 pixels)
  • Save presentation as .pptx to ensure all of your embedded images and videos are included
  • Check all of your hyperlinks to make sure they direct to your desired slide
  • Save all mathematical formulas to images (.jpg, .png) when embedding or uploading your Excel file along with your presentation
  • Embedded videos can only be displayed in the following formats: .mov, .mp4, .m4v and mpeg. Upload the video file with your presentation.

Suggested Format for Posters:

  • Your poster should be a “visual overview” of your project or case.
  • It should be able to stand alone without any explanation or accompanying presentation.
  • Hone the available information, data, and graphics carefully so that everything included supports and contributes to the ability of your poster to convey an easy-to-grasp message.
  • Be sure added technology supports a quick visual overview of your project or case.
  • Judges want to see that you are able to artfully depict the scientific value of your project or case at a glance, rather than create a technological masterpiece that relies on embedded animations, videos, and pages of information.

Basic Research

  • Purpose: Why was this study/research performed?
  • Methods: How has this problem been studied?
  • Results: Principal data and statistical analysis?
  • Discussion: What is the interpretation of the data?
  • Conclusion: What is the relevance to practice or future research?
  • References: Provide up to three references if applicable.

Clinical Case Report

  • Introduction: Explain the background of the case, including the disorder, usual presentation and progression, and an explanation of the presentation if it is a new disease. Case presentation: Includes all relevant details concerning the case.
  • Conclusion: State clearly what can be concluded from the case report, and give a clear explanation of the importance and relevance of the case.

Visit the E-posterboards.com website for guidelines and technical support:

The ACMS Poster Symposium is sponsored by: