Call for Scientific Posters

2021 ACMS Poster Symposium

September 30, 2021 – North Florida Regional Medical Center

Abstract Submittal Deadline: August 31, 2021
Poster Submittal Deadline:  September 17, 2021

Submit your 2021 Poster

The Alachua County Medical Society invites all Residents, and Fellows to submit a scientific poster at the 4th Annual ACMS Poster Symposium. The symposium is divided into two categories (Basic Research and Clinical Case Reports) and provides young physicians with an opportunity to network and share their significant research and clinical work with colleagues, professors and peers. 

Poster Submission Guidelines

Categories: Basic Research and Clinical Case Report

Platform Presentation: 
25 Projects with the highest scores in advanced judging will be invited to present their posters at the 2021 ACMS Poster Symposium event on Thursday evening, September 30th from 6:00pm to 8:00pm. At the competition, onsite judges will review and score the posters, selecting the three highest scoring posters to be awarded at the ACMS October Meeting on October 12, 2021.

Rules for Submission of Posters:

  • Presenting author(s) must be a resident, or fellow in Alachua County. 
  • Deadlines: 
    • Abstracts must be submitted by August 31, 2021
    • Posters must be submitted by September 17, 2021 
  • Submissions must be emailed to acmsassist@acms.net or submitted online at acms.net (under Events).
  • Presenting author(s) MUST be able to attend and present at the Symposium on Thursday evening, September 30, 2021.
  • Applicants are limited to ONE poster submission per author.
  • Each author may present ONE poster only at the September 30th presentation
  • The presentation should be presented on a single poster. The project must be printed on paper and mounted on poster board for the September Symposium presentation.
  • Save your file using the naming convention lastname.firstname.
  • Landscape orientationpresentations only. Set page dimensions at 40.97” x 23.04”, which is a 16:9 ratio.
  • The night of the Symposium, your presentation should be no longer than 10 minutes, leaving time for Q&A with the judges.
  • Judging for the general poster competition will take place between 6:00 pm and 7:30 pm.
  • Length should be 1 page of content.

Content and Ethical Considerations: Posters are intended to convey a scientific result and may not contain advertisements for commercial interests, products or services. Volunteer physician members of the ACMS will make final decisions about eligibility. The ACMS reserves the right to deny any application that, in the opinion of the reviewers, is deemed promotional, commercial or unethical.  All posters must be approved by their participating medical facility prior to submission (UF Health, UCF or North Florida Regional Medical Center).

The three highest scoring projects will each receive a $500 scholarship from the ACMS and be automatically accepted into the Florida Medical Association 2022 David Paulus Poster Symposium in Orlando Florida, Summer Meeting 2022. 

To qualify for awards: author must upload poster by September 17th for advance judging AND be available to present the poster on Thursday, September 30th during the General Poster Competition at North Florida Regional Medical Center from 6:00 – 8:00pm.

The winners will be announced at the end of the evening on September 30th. All Poster Presenters are invited to attend the General Poster Competition event on September 30th. A formal presentation of the awards will be presented to the top three posters at the October 12th ACMS Meeting.

The three winners must also submit their posters (to the FMA site)for the FMA poster competition to be held in August 2022, in Orlando, Florida.  Deadline for FMA uploads will be June 2022.  See https://www.flmedical.org/florida/Florida_Public/Events/AnnualMeeting/Poster_Symposium_Info.aspx for additional information.

On-Site Judging: Eligible presentations will be reviewed by a team of Judges based on the following CRITERIA:

  • Project/case report design and methods: Project/clinical vignette is clearly designed; scientific/clinical procedures are appropriate and well organized; Author uses a logical scientific method and appropriate methodology/relevant history, physicals, and complementary studies are included; Presenter exhibits a good understanding of the methods used/case report.
  • Data: Effort has been made to identify all significant variables affecting the experimental results/case report, and those variables not manipulated as part the experimental design have been controlled or there is an organized and logical algorithm of case presentation; Clinical topic is interesting and relevant to scientific knowledge; Data is presented in a clear and understandable manner with an effort to eliminate bias.
  • Discussion/Conclusion: The effect of experimental error was estimated and considered when drawing the discussion/conclusion or the discussion/conclusion are relevant and pertinent to the case; Potential pitfalls and limitations of the project/case have been addressed; The discussion and conclusion use relevant sources to compare and contrast the information that exists in literature; the conclusion is consistent with the date and/or observations/case.
  • Organization/Visual Presentation: Visuals are easy to read and logically organized; Grammar and syntax are correct.
  • Presenters must be able to:
    • Explain the project/case report concisely
    • Clarify the relevance of the project/case
    • Answer questions thoroughly

Tips:

  • Your poster should be a “visual overview” of your project or case.
  • It should be able to stand alone without any explanation or accompanying presentation.
  • Hone the available information, data, and graphics carefully so that everything included supports and contributes to the ability of your poster to convey an easy-to-grasp message.
  • Be sure added technology supports a quick visual overview of your project or case.
  • Judges want to see that you are able to artfully depict the scientific value of your project or case at a glance, rather than create a technological masterpiece that relies on embedded animations, videos, and pages of information.

Basic Research

  • Purpose: Why was this study/research performed?
  • Methods: How has this problem been studied?
  • Results: Principal data and statistical analysis?
  • Discussion: What is the interpretation of the data?
  • Conclusion: What is the relevance to practice or future research?
  • References: Provide up to three references if applicable.

Clinical Case Report

  • Introduction: Explain the background of the case, including the disorder, usual presentation and progression, and an explanation of the presentation if it is a new disease. 
  • Case presentation: Includes all relevant details concerning the case.
  • Conclusion: State clearly what can be concluded from the case report, and give a clear explanation of the importance and relevance of the case.

The ACMS Poster Symposium is sponsored by:

Submit your 2021 Poster